Privacy Policy

1) Definitions

“Personal data” means information that can identify you directly or indirectly (such as name, email, phone number, or technical identifiers). “Processing” means any operation on personal data, including collection, use, storage, disclosure, and deletion. “Controller” means the entity that determines the purposes and means of processing. “Website” means the ZyraLab.vip site and its pages.

2) Scope

This policy applies to data processed through:

• Website visits (technical data such as logs and cookie preferences)
• Contact forms and intake forms
• Email and phone communications initiated via our contact details
• Administrative communications about requests, scope, and service delivery (where applicable)

3) Data we collect

We collect data you provide and data generated by your use of the Website. Depending on context, we may collect:

3.1 Data you provide

• Identity and contact data: full name, email address, phone number
• Message content: subject and message text, plus any non-sensitive details you choose to include
• Consent records: confirmation that you agreed to our Privacy Policy when submitting forms

3.2 Technical and usage data

• IP address (typically in server logs)
• Device and browser information (user agent)
• Approximate request timestamps
• Pages visited and interaction events needed for basic site operation

3.3 Cookies and similar technologies

We use a cookie tool on the Website to manage cookie preferences. We do not embed third-party analytics scripts on this Website. Cookies used (if enabled) are intended for:

• Required / performance: essential site operation, preference storage, and basic performance measurement without third-party tracking

4) Purposes of processing

We process personal data for the following purposes:

• To respond to your requests and messages
• To provide intake checklists, written notes, and workflow materials when relevant
• To maintain a clear record of communications and versions of deliverables
• To operate, secure, and improve the Website (e.g., error diagnostics)
• To comply with legal obligations and respond to lawful requests

5) Legal basis (where applicable)

Depending on your jurisdiction and context, processing may rely on one or more of the following bases:

• Consent: where you submit a form and confirm you agree to this policy
• Contract / pre-contract steps: to respond to and scope your request
• Legitimate interests: to operate and secure our Website, maintain communication records, and prevent misuse
• Legal obligation: where recordkeeping or disclosures are required by law

6) How we use cookies

Cookie preferences are loaded by a local script on scroll. If you disable cookies or block scripts, some preference features may not work. Cookies may store:

• Your cookie category preferences
• Basic session or interface settings needed for site functionality

You can adjust cookie preferences via the cookie tool (if available), or by controlling cookies in your browser settings.

7) Data sharing and disclosures

We do not sell personal data. We may share data only as needed for the purposes described above:

• Service providers: hosting, email delivery, and security services that process data on our behalf under appropriate safeguards
• Legal requirements: when required by law or to respond to lawful requests
• Business operations: limited internal access on a need-to-know basis

8) International transfers

Depending on the hosting and service providers used, data may be processed in locations outside Japan. When transfers occur, we aim to use appropriate safeguards suitable for the context (such as contractual protections and access controls).

9) Retention

We retain personal data only as long as needed for the purposes described in this policy:

• Contact requests: typically kept for a reasonable period to handle follow-ups and maintain continuity
• Operational records: versioned deliverables and related communications may be retained longer for accountability
• Logs: server logs are retained for security and troubleshooting, then rotated/deleted according to system settings

When retention is no longer necessary, we delete or anonymize data where feasible.

10) Security

We use reasonable administrative, technical, and organizational measures to protect personal data, such as access controls, least-privilege practices, and secure storage. No method of transmission or storage is perfectly secure; if you believe your data has been compromised, contact us.

11) Your rights

Depending on applicable law, you may have rights such as:

• Access to personal data we hold about you
• Correction of inaccurate data
• Deletion of data (in some circumstances)
• Restriction or objection to processing (in some circumstances)
• Withdrawal of consent (where consent is the basis)

To exercise rights, contact us using the details in the “Contact” section. We may need to verify your identity before responding.

12) Children’s privacy

This Website is intended for professionals and is not designed for children. If you believe a child has provided personal data, contact us and we will review the request.

13) Changes to this policy

We may update this policy to reflect changes in the Website or our practices. We will revise the effective date above and may add a notice on the Website. Continued use of the Website after changes means you accept the updated policy.

14) Contact

ZyraLab Realty Counsel GK
〒104-0061 Tokyo-to, Chuo-ku, Ginza 4-12-19, Japan
Email: hello@zyralab.vip
Phone: +81 3-6822-6149